FL Beta Zeta Chapter

CHAPTER RULES

STANDING RULES OF
BETA ZETA CHAPTER
of
THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL

ARTICLE I. NAME

The name of this chapter shall be Beta Zeta chapter, Mu State Organization, The Delta Kappa Gamma Society International. Beta Zeta Chapter was established in 1965.

ARTICLE II. PURPOSE

The purposes of Beta Zeta Chapter shall be the seven Purposes of The Delta Kappa Gamma Society International and those of Mu State Organization. Delta Kappa Gamma Society International was established May 15, 1929; May 15 is recognized as Delta Kappa Gamma Founder’s Day.

ARTICLE III. Membership

• Membership is in accordance with the Constitution, Article III, and the International Standing Rules, 3. The chapter has full authority for the administration of membership.
• Recommendation for Membership (Form 11) shall be available at each regular chapter meeting.
• Recommendation for Membership (Form 11) shall be completed by the sponsor and returned to the membership chair.
• The Membership Committee shall review Recommendation for Membership (Form 11) and prepare to present the candidates’ names to the chapter membership.
• Voting for prospective members will occur primarily at the Setting-Up meeting.
• The general membership shall vote by voice. Beta Zeta will elect the candidate to membership.
• Invitations to membership shall be in writing.
• Orientation of members-elect shall be held as needed.
• The orientation program shall be the responsibility of the members.
• Members-elect will indicate in writing their acceptance to membership.
• Initiation shall be held as needed.
• Honorary members shall have given or be giving distinguished service that is of local significance to education and/or women in the chapter area.
• The recording secretary shall record in the chapter or executive board meeting minutes the name of any member whose membership is terminated. The record shall include the reason and date of termination.
• Special recognition of a member’s death shall be financed by the chapter assessment/dues.
• The executive board shall decide on the disposition of Society jewelry that has been returned to the chapter.
• Scholarships are available for members.

ARTICLE IV. Finances

1. Financial matters are in accordance with the Constitution, International Standing Rules and Mu State Organization Bylaws.

2. The Finance Committee shall make recommendations for changes in dues. All members shall be notified prior to the first meeting of the fiscal year.

3. Chapter dues and assessments shall be determined annually by chapter vote no later than the first meeting of the fiscal year.

4. Dues set by Mu State and International will be assessed each member according to their status, Active or Reserve Membership.

5. The Finance Committee shall develop an annual budget and present it to the membership for approval no later than the first business meeting of the fiscal year.

6. The financial statement will be filed yearly for review.

7. Checks are signed by the treasurer or president.

ARTICLE V. Organization

• Beta Zeta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, the International Standing Rules, the Mu State Organization Bylaws, the Mu State Organization Standing Rules and the Beta Zeta Chapter Standing Rules.
• Beta Zeta Chapter retains membership in the Miami-Dade County Coordinating Council.

ARTICLE VI. Officers and Related Personnel

1. Beta Zeta Chapter officers shall be a president, 1st vice-president (Program Committee Chair), a 2nd vice-president (Membership Committee Chair), a recording secretary, a corresponding secretary (all elected). The terms of office shall be two years or until successors are elected. A treasurer and a parliamentarian are appointed by the president.

2. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the Spring meeting, with election taking place before the Setting-Up meeting.

3. Officers shall perform duties as specified in the Constitution, VI, the Mu State Organization Bylaws, and as authorized in the Beta Zeta Chapter Standing Rules.

4. The president shall serve as delegate to the Coordinating Council.

5. The recording secretary shall be a member of the Standing Rules Committee.

6. The treasurer shall order the president’s pin at the chapter’s expense and make it available to the Nominations Chair before installation of officers.

ARTICLE VII. Meetings

Beta Zeta Chapter shall meet at least four times per year.A quorum shall consist of members present. The yearly calendar of meetings dates shall be presented at the Setting-Up meeting.

ARTICLE VIII. Executive Board

• The members of Beta Zeta Chapter Executive Board shall be the elected officers and the immediate past president. Others, such as committee chairs, may be appointed as ex-officio members “with vote”. The treasurer is ex officio with vote and the parliamentarian is ex officio “without vote”.
• The Beta Zeta Chapter Executive Board shall function according to the Constitution, VII C.
• Executive Board Meetings may be conducted by conference call and/or by email.

ARTICLE IX. Committees

• Standing committees shall be Finance, Legislation, Newsletter, Nominating, Phone Tree, Scholarship, Sunshine, Webmaster, World Fellowship and Yearbook.
• Ad hoc committees will be appointed and dissolved as needed by the chapter president.
• Standing committees shall fulfill responsibilities as outlined in the Constitution and as detailed in the Mu State Handbook.

• Special Assignments may include:

1. The Professional Affairs Committee shall include a representative for Legislation.
2. The Personal Growth and Services Committee shall include a representative for Women in the Arts.
3. The Educational Services Committee shall consist of representatives for Communications, Special Projects and World Fellowship.

• Committee Responsibilities are:

1. Communications -- (Newsletter, Phone Tree, Webmaster, & Yearbook): Coordinate efforts of chapter members to communicate effectively with each other and with other groups. See opportunities to publicize information about the chapter and its members.
2. Finance: Prepare the chapter budget for approval by chapter members. Supervise expenditures and investments. Provide for an annual review.
3. Legislation: Volunteer time and energy to meet and confer with legislators and to work for educational issues. Distribute pertinent legislative information in a timely manner.
4. Membership: Encourage members to actively seek suitable prospective members. Coordinate the process of inviting, orientation and initiating new members. Focus chapter efforts on achieving regular attendance by all members.
5. Nominations: Solicit recommendations for elected officers who have the personal qualifications and leadership abilities appropriate for the position for which they are recommended. Prepare a ballot and conduct elections.
6. Program: Plan the chapter’s program and activities for the year. Develop the program so that it includes projects, activities and programs related to Personal Growth and Services, Professional Affairs, Legislation, Research, Music, Ceremonies, Leadership Development and World Fellowship.
7. Scholarship: Dispense information to chapter members concerning monetary awards from International, State, Area and chapter funds. Assist interested applicants in obtaining necessary forms in a timely manner.
8. World Fellowship: Promote increased contribution for the World Fellowship fund.

ARTICLE X. Activities

• The chapter publishes the Beta Zeta Newsletter 4 times per year.
• The Beta Zeta Chapter Yearbook is published bi-annually.
• Recruiting Grants/Grants-in-aid (special fund) are available for non-members.

ARTICLE XI. Dissolution

• Before a chapter is dissolved, the approval of the Mu State Organization must be obtained.
• Careful consideration shall be given to the manner in which those desiring to maintain membership transfer to other chapters. International procedures must be followed.
• Any remaining funds in the chapter account shall be sent to the Mu State Organization treasurer for state or international projects.
• The chapter’s paraphernalia, the Society publications, and the chapter records shall be retained in the Mu State Organization archives and made available for use.
• The charter must be returned to the Mu State Organization to be forwarded to the International Headquarters.
• The Mu State Organization Executive Board shall decide whether the Greek name shall be reused or not.

ARTICLE XII. Parliamentary Authority

Robert’s Rules of Order Newly Revised (current edition) is designated for the governance of the chapter in all instances in which the authority is not inconsistent with the Constitution or other adopted Society rules.

ARTICLE XIII. Amendments

The executive board shall review these Standing Rules at least once during the biennium.Individual rules may be considered at any regular business meeting.

Passed 09/26/2009